What is “competent evidence of identity” in notarization?

Posted by Admin | Posted in The Rules of Court | Posted on 13-04-2010

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The notarization of a document is an act that produces legal consequences – to the parties involved, to the notarizing officer and to the public at large. Thus, in notarizing documents or contracts, lawyers must be cautious in ascertaining that the parties to the instrument or document are really who they represent themselves to be. The 2004 Rules on Notarial Practice (Section 12, Rule II, A.M. No. 02-8-13-SC) instruct lawyers that before they notarize any document or instrument, they must see to it that they can identify the individual involved based on competent evidence. Under these Rules, only the following pieces of evidence are considered competent:

  • A) at least one current identification document issued by an official agency bearing the photograph and signature of the individual

Here are examples*** as provided by the 2008 amendment to AM No. 02-8-13-SC:

1.) passport

2.) driver’s license

3.) Professional Regulations Commission ID

4.) NBI clearance

5.) police clearance

6.) postal ID

7.) voter’s ID

8.) Barangay certification

9.) GSIS e-card, SSS card, Philhealth card, or senior citizen card

10.) OWWA ID, OFW ID or seaman’s book

11.) alien certificate of registration or immigrant certificate of registration

12.) government office ID

13.) certification from the National Council for the Welfare of Disable Persons (NCWDP) or from DSWD Read the rest of this entry »